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• Process ACH payments and Wire transfers.
• Payment entries.

Manual create a new Check.

From the QuickBooks Banking menu, choose Write Checks.
Or at the Home page, select the icon as shown below:

Enter check header.

Picture: Header of check.

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Click "Continute Writing Check".

• $: Amount.
• Class.
• Memo

Enter Expense for Check.

• Account: Enter account number or account name to search and choose account from list. If you paid by cash, you select Cash account.

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After you have entered the full information of the bill, select icon as show below:

Enter Item for Check.

Used when payment method is payment upon receipt and paid by cash.

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After you have entered the full information of the Check, select icon as show below:

Anchor
_Create_a_new _Create_a_new

Create a Pay bill.

After recording what you owe in QuickBooks Desktop, you can use Pay Bills to settle your payables for different vendors. You can also apply the corresponding discount or credit for each payment you make without any problem.
How do I pay a bill/payable?
IMPORTANT: Do NOT write a check/cheque to pay for a bill. If you do, the bill will remain open/unpaid in QuickBooks which may lead to inaccurate data on financial reports.

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1. A Payment Summary window appears. Click Done if you are finished paying the bills. Click Pay More Bills to return to the Pay Bills window.
2. If you pay using Direct Deposit (applies to US only).
3. Select Send Direct Deposit to view the payments that are queued to be sent to the Direct Deposit service.
4. Click Send.
5. If you pay using Online Bank Payment (applies to US only).
6. Look for the payments under the Send Items to your bank section of your Bank Feeds.
7. Click Send items.

Record vendor prepayments or deposit for prepaid parts or services.

When you order a part or a service from a vendor, the vendor may require you to pay a portion of the price before delivery. You have two options for entering the prepayments or deposits. Consult your accounting professional to know which option is best for you.

Option 1: Use Accounts Payable to record prepayment.

You can write a check to the vendor and record the it to your Accounts Payable (A/P) account, decreasing the balance until you are ready to enter the final bill.

1. Create a check for the vendor.
2. From the QuickBooks Banking menu, choose Write Checks.
3. Enter the vendor name, date and the payment amount.
4. Go to the Expenses tab and in the Account column, enter Accounts Payable.
5. In the Customer:Job column, click the drop-down and choose the vendor name.
6. Click Save and Close.
7. Enter the bill.
8. From the Vendors menu, choose Enter Bills or Receive Items (If you like to record the bill later).
9. Fill out the necessary information.
10. Click Save & Close.
11. Apply the prepayment to a bill.
12. From the Vendors menu, choose Pay Bills.
13. Highlight the bill you want to associate with the prepayment.
14. Click Set Credits.
15. The prepayment will display in the Set Credits screen. Make sure it is checked then click Done.
16. If there is a balance due on the bill, QuickBooks will create a Bill Payment Check.

Option 2: Use an Asset account to track the prepayment.

You can write a check to the vendor and record the it to an Other Current Asset (OCA) account, increasing the balance until you are ready to pay the final bill.

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1. From the Reports menu, select Vendors & Payables > Vendor Balance Detail.
2. Choose Customize Report then select the Filters tab.
3. From the Account drop-down list, choose the asset account created to track prepayment amounts.
4. Go to the Display tab and and select the desired date range for the report
5. Click OK.

Find the Check.

On the "Write checks" screen, click icon as shown below:

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