Used for:

• Post bills received in the mail.
• Input invoices on QC from vendors for seafood received.
• Prepare weekly A/P schedule for invoices and bills due.
• Reconcile invoices for Ocean Choice.

Enter Bill.

Recording your payables in QuickBooks Desktop is easy with Enter Bills. This article will help you in recording transactions that you will pay at a future date, including expenses incurred, materials purchased, or services provided by a vendor.

1. On the Home page, select Enter Bills.
2. Select the vendor.

If you have PO, you will see a screen as shown below:

Click "No" to manual create bill.

1. Choose the date.
2. Select the appropriate tab.

• Expense: if you are recording a bill for expenses incurred by the business (ex. Utilities, Rent, and phone/cable service).

• Items: if you are entering a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, discounts, and sales tax (if applicable).

1. Choose the expense account or the item.
2. Enter the amount.
3. If you are tracking billable expenses, select the customer job and put a check mark in the Billable column.
4. Click Save & Close.

Enter Bill against Inventory.

In QuickBooks Desktop, after receiving inventory without a bill, you can easily enter the bill against the inventory. This will record the corresponding payable for the item receipt.
To enter a bill for an item receipt:

1. From the Home page, select Enter Bills against Inventory.
2. On the Select Item Receipt window:
3. Click the Vendor drop-down and choose the correct vendor name.
4. To keep the original inventory availability date, put a check mark on the box Use Item receipt date for the bill date.
5. Select the Item Receipt that corresponds to your bill.

Note: If there are multiple item receipts, each must be converted into a bill separately.

1. Click OK. QuickBooks converts the item receipt into a bill.

1. When you are ready to pay the bill, proceed to Pay bills.

Attach file into the Bill.

Attach a new file.

Select icon as shown below:

On Attachment screen, drop document from Outlook, your desktop, or folders into area as shown below:

Also, you can attach files from the scanner, Doc Center.
Click "Done" to complete.

Open file from attach file.

Select icon as shown below:

On Attachment screen, select file and click "Open" as shown below:

Detach file.

Select icon as shown below:

On Attachment screen, select file and click "Detach" as shown below:

Find the Bill.

Select icon as shown below:

On "Find Bill" screen, You can search for bill using the following conditions:

• Vendor.
• Date: Receive created between from date and to date.
• Ref. No: Receive number, if you remember Receive number.
• Amount: total amount of Receive. If you remember total amount of Receive.

After you entered condition for seach, click Find to search.

On the search results screen, choose Receive and click "Go to" to open PO.

Bill tracker.

Used for: Prepare weekly A/P schedule for invoices and bills due.
Access the menu "Vendors -> Bill Tracker" as shown below:

On "Bill Tracker" screen, you can filter by: vendor, type: PO, BILL…, Date.